Managing Multiple Projects Successfully

The world is everchanging, and many of us are easing back into "normal" life after over a year of uncertainty. But some things don’t change - it is nearly impossible to manage all of your thoughts and ideas without writing them down in one place. How do we get back into the groove of handling our time and multiple projects? NoteDex is a fantastic tool that can help boost your productivity and organization. In this article, we will discuss how to manage projects efficiently using NoteDex.

To start, you may create a stack for each project, which will hold all notes, to-dos, and ideas related to that project. You can identify your projects quickly by personalizing the title and thumbnail of your stacks – we find an image logo or picture that helps you organize visually. NoteDex has a very information-dense and quick interface, which is ideal for anyone managing projects. One of the many helpful features of NoteDex is that the cards display in order, so when you come back to them, you can pick up right where you left off. Below are three tips that we believe can help you manage your projects more efficiently and effectively.

Tip #1: Start with High-Level Planning

Whether on a whiteboard (real or virtual!) or using a mind-map tool, it is helpful to organize your high-level thoughts. At this initial stage of project planning, you want all your ideas and creativity captured. Once you have a high-level picture and outline of what the project involves, you can get into the details. You can write down all of your goals, milestones, and tasks, then rearrange them in order of priority. From there, you can assign due dates and specific people to complete tasks. Especially when working with a team, the high-level discussion and planning help comprehend the project. Everyone needs to be on the same page!

Tip #2: Maintain a Routine

Regular meetings are critical to keeping the momentum and communication going in a project. Scheduling a regular meeting is a crucial element to monitoring productivity. Whether it be a video chat, phone call, or face-to-face, select one to form a habit. It not only provides a guaranteed check-in but also provides a mechanism for expecting progress. Once you decide on a regular meeting time with your team, stick to that schedule to keep up to date. You will be pleased with what you can accomplish by having an allotted time to collaborate. During the meeting, focus on the goals to be achieved and the challenges that are arising.

Tip #3: Utilize Project Tracking Tools

A complex project means many deliverables and lots of information. Use task tracking tools and project management tools to manage the schedule/milestones and tasks. Cross your tasks off the list by moving them around to a completed category or change their title to 'complete."   NoteDex is a great visual tool to keep meeting notes, track issues, and manage the To-Do flow of tasks that arise and don’t fit into your project-task plan tool. Use NoteDex cards to track items To-Do - you can add Tags to categorize your cards into To-Do, In-Progress, and Complete. Better yet, change the color of your cards to indicate your progress-- green for To-Do, yellow for In-Progress, and red for Completed, or whichever colors you prefer. Having these visuals will help you feel accomplished and give you an idea of what else needs to get finished. Have fun with it and craft your system to a method that works best for you!

Managing projects requires good planning, good communication, and retrieving information when you need it. It is no surprise, we believe that NoteDex is an excellent tool to help manage projects, and we hope you find it helpful too!

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